Process: Automation of Procurement Process

  • Sales
  • SAP/ERP Order entry
  • BOM
  • Accounts
  • Procurement
  • Quality
  • Role-based Dashboard

Process description:

  • Post creation of job order, procurement team filters the part numbers requiring procurement from vendors.
  • Vendors are shortlisted based on a preferred list, followed by quote requests from all shortlisted vendors.
  • Vendor selection occurs based on the best price and shipment timelines.
  • Purchase Order (PO) is manually created in the PACT ERP system and issued to the selected vendor.
  • Manual tracking of product delivery status ensues until the part reaches the manufacturer's location, requiring significant time and effort.

Objective:

To automate the procurement process, ensuring efficient vendor selection, PO issuance, and product delivery tracking.

Challenges:

  • Manual filtering of part numbers and vendor shortlisting can be time-consuming and prone to errors.
  • Manual creation and issuance of POs in the PACT ERP system can lead to delays.
  • Manual tracking of product delivery status can be labor-intensive and may result in delayed or missed deliveries.

Solution:

DTskill set up a Hyper Automation Platform to:

  • Automatically filter part numbers requiring procurement post job order creation.
  • Automate vendor shortlisting based on predefined criteria and send quote requests.
  • Automatically compare quotes for best price and shipment timelines, and select the vendor.
  • Automate PO creation in the PACT ERP system and issue it to the selected vendor.
  • Automate tracking of product delivery status, providing real-time updates until the part reaches the manufacturer's location.
Tools Automated:
Technology Used:
Industries Applicable:
  • Manufacturing
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Benefits:

  • Streamlined procurement process reducing manual effort and time spent on vendor selection, PO issuance, and product delivery tracking.
  • Improved accuracy in vendor selection and PO issuance, reducing the chances of procurement errors.
  • Enhanced visibility into product delivery status, ensuring timely arrivals and better coordination with vendors.
  • Overall improvement in procurement efficiency, leading to cost savings and better supplier relationships.
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