Process: Automation of Procurement Process
- Sales
- SAP/ERP Order entry
- BOM
- Accounts
- Procurement
- Quality
- Role-based Dashboard
Process description:
- Post creation of job order, procurement team filters the part numbers requiring procurement from vendors.
- Vendors are shortlisted based on a preferred list, followed by quote requests from all shortlisted vendors.
- Vendor selection occurs based on the best price and shipment timelines.
- Purchase Order (PO) is manually created in the PACT ERP system and issued to the selected vendor.
- Manual tracking of product delivery status ensues until the part reaches the manufacturer's location, requiring significant time and effort.
Objective:
To automate the procurement process, ensuring efficient vendor selection, PO issuance, and product delivery tracking.
Challenges:
- Manual filtering of part numbers and vendor shortlisting can be time-consuming and prone to errors.
- Manual creation and issuance of POs in the PACT ERP system can lead to delays.
- Manual tracking of product delivery status can be labor-intensive and may result in delayed or missed deliveries.
Solution:
DTskill set up a Hyper Automation Platform to:
- Automatically filter part numbers requiring procurement post job order creation.
- Automate vendor shortlisting based on predefined criteria and send quote requests.
- Automatically compare quotes for best price and shipment timelines, and select the vendor.
- Automate PO creation in the PACT ERP system and issue it to the selected vendor.
- Automate tracking of product delivery status, providing real-time updates until the part reaches the manufacturer's location.
Benefits:
- Streamlined procurement process reducing manual effort and time spent on vendor selection, PO issuance, and product delivery tracking.
- Improved accuracy in vendor selection and PO issuance, reducing the chances of procurement errors.
- Enhanced visibility into product delivery status, ensuring timely arrivals and better coordination with vendors.
- Overall improvement in procurement efficiency, leading to cost savings and better supplier relationships.